26 March 2009

Procurement of a new Enveloping machine

Idea: To replace the 10+ year old enveloping machine with a new future-proofed version.                           

Results: After exhaustive research including meetings with external companies and demonstrations of various machines we secured a deal for a new enveloping machine complete with extra features (electronic height adjustable table, extra feeders, special feeder kit) for no more than the original amount budgeted. The result is a much improved service for internal customers - jobs completed in less than half the time and at half the cost, larger jobs can now be processed, a variety of formats (e.g. different sized envelopes and leaflets) can now be run through the machine, and the machine is future-proof and complete with the latest technology including OMR and bar coding.:                     

Leadership: Office Support team leader and Senior Office Support assistant proposed the need for a new machine, conducted the research and secured the optional extras at no extra cost.

Lessons Learnt: Updating essential technology can represent significant savings.

Contact: Paul Wood for further information (Email: pwood@winchester.gov.uk)

Thanks to Winchester City Council for this example.

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